Position Summary

Manages the coordination and administration of the purchasing and procurement function in accordance with the organization’s standard operating procedures and applicable federal and state regulations.

Our philosophy is built on the principles of integrity, fairness, collaboration, communication, and recognition for performance excellence. Meeting all performance standards leads to attracting and retaining a qualified workforce, provides opportunities for qualified team members, and contributes towards the ongoing success of the Pueblo of Sandia today and in the future.

Essential Duties and Responsibilities

1. Performs, coordinates and supervises buying, expediting, and delivery of supplies and services necessary for the proper operations of all Pueblo departments.
2. Prepares complex requests for bids and contacts vendors for bid quotations; analyzes bids received; and issues purchase orders.
3. Researches and prepares bid packages; obtains and reviews bids for price, legality, and specification compliance.
4. Seeks out and interviews new vendors and suppliers to obtain information about products, trends, pricing, and delivery; researches their capabilities and product offerings for future placement or replacement based on quality, service and competitive pricing.
5. Recommends and develops purchasing policies and procedures in coordination with the Finance Director.
6. Prepares and monitors contracts, performance standards, pricing, tolerances, warranties, and maintenance requirements. Ensures renewal of contracts prior to expiration.
7. Ensures compliance with Pueblo standard operating procedures and internal controls.
8. Ensures compliance with Federal, State, and Tribal purchasing requirements.
9. Prepares, maintains, and reviews purchasing files, reports and price lists.
10. Supervises the activities of the Purchasing Clerk to ensure efficient processing of purchase requisitions, ordering, receipt of goods, and proper record maintenance.
11. Confers with Pueblo department staff to determine specific procurement needs and development of product and service scopes.
12. Coordinates with Pueblo General Counsel for the legal review of contracts and professional service agreements.
13. Provides training and technical support to the Sandia Resort and Casino Materials Manager for bidding and contract processes as needed.
14. Prepares and/or directs the preparation of reports, correspondence, studies, analyses, research, and accompanying recommendations.
15. Prepares, reviews and maintain desk and standard operating procedures for respective area.
16. Punctual and regular attendance is an essential responsibility for all team members and are expected to report to work based upon the assigned schedule each day in accordance with the Attendance Policy for Pueblo of Sandia.

Additional Responsibilities

1. Performs additional duties as necessary.
2. Nurtures an exceptional team environment, developing a positive work culture and creating a well-informed, collaborative, and enthusiastic team.

Key Performance Indicators

This position has Key Performance Indicators (KPI’s) identified as a measurement of success. KPI’s will be shared with all team members who work in this job title and feedback will be provided regarding the successful completion of the KPI’s as part of the performance review process.

Knowledge, Skills, and Abilities

1. Knowledge of governmental procurement policies, procedures, and methods.
2. Knowledge of federal procurement regulations.
3. Ability to communicate effectively both verbally and in writing.
4. Ability to prioritize and work independently in a deadline-driven environment.
5. Ability to prepare and evaluate requests for bids, quotes, and proposals.
6. Ability to analyze and solve problems.
7. Ability to utilize an automated purchasing system.
8. Ability to collaborate with and provide technical assistance to department directors.
9. Proficiency in using Microsoft Excel, Word and Outlook.
10. Knowledge of standard office filing procedures and electronic filing systems.
11. Knowledge of public bidding process and competitive bid practices and procedures.
12. Knowledge of methods used in evaluating vendor capability and performance.
13. Ability to use discretion in working with sensitive or confidential information.

Education and Experience

Required:

1. Bachelor’s Degree in Business Administration, Accounting or related field from an accredited college or university.
2. Five (5) years of experience in government purchasing.

Preferred:

1. Experience with supervision of a centralized purchasing function.

Note: Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling nine (9) years may substitute for the required education and experience.

License/Certifications/Registrations

1. Valid New Mexico Driver’s License
2. Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM), or Certified Professional in Supply Management (CPSM) credential(s) are preferred.
3. Must be able to successfully pass a stringent background investigation.
4. Will require a pre-employment and random drug screening.

Physical Requirements/Working Conditions

The following selected physical activities are required to perform the essential functions of this position

Physical Requirement

Description

Balancing

Maintaining body equilibrium to prevent falling and walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

Crouching

Bending the body downward and forward by bending leg and spine.

Feeling

Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

Finger Dexterity

Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Grasping

Applying pressure to an object with the fingers and palm.

Hearing

Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

Lifting

Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

Pulling

Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion.

Pushing

Using upper extremities to press against something with steady force to thrust forward, downward, or outward.

Reaching

Extending hand(s) and arm(s) in any direction.

Seeing

The ability to perceive the nature of objects by the eye.

Walking

Job requirements include, in the performance of duties, walking throughout the work area, on various work surfaces throughout internal or external locations.

Sitting

Particularly for sustained periods of time.

Standing

Particularly for sustained periods of time.

Stooping

Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Talking

Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

List Working Conditions Required:

1. Work is normally performed indoors.
2. Office work environment consist of cubicles near co-workers.
3. Subject to hazards which may cause personal bodily harm; smoke; diseases; cuts bruises, burns, common cold, influenza, dust, odors and elevated noise levels.
4. Tasks may be performed on uneven, inclined, hard and soft carpeted floors, cement structures and surfaces.