Position Summary

Provides high level administrative support for the Human Resources Office. Primary responsibilities include administration of the new hire, transfer, promotion and termination workflow process.

Our philosophy is built on the principles of integrity, fairness, collaboration, communication, and recognition for performance excellence. Meeting all performance standards leads to attracting and retaining a qualified workforce, provides opportunities for qualified team members, and contributes towards the ongoing success of the Pueblo of Sandia today and in the future.

Essential Duties and Responsibilities

1. The HR Coordinator plays a key role in supporting the Human Resources team by delivering administrative support services that enable effective operations and a positive employee experience.
2. Under general supervision, this position performs a wide variety of administrative assignments which are confidential in nature.
3. Greets customers, resolves problems and customer service inquiries within scope of authority, screens and routes call to appropriate individuals, takes and delivers messages.
4. Composes correspondence and other documentation requiring knowledge of the policies and procedures of the Human Resources Department. Creates, edits and processes memoranda, reports and other materials.
5. Maintains personnel files in a timely, confidential and professional manner. Ensures all related paperwork is updated into electronic file database in a timely manner and in compliance with the Pueblo policy, procedures and guidelines.
6. Utilizes the Pueblo’s computer system to input, access, retrieve and review confidential data.
7. Provide employment verification responses for outside requestors in a timely basis.
8. Provides assistance to portions of HR sponsored programs, such as Employee Recognition and Rewardsetc.
9. Ensures all personal information entered into the Self-Service by team members are audited and formatted appropriately prior to final upload into the HRIS.
10. Sorts, screens, and distributes incoming and outgoing mail
11. Prepares photocopies and facsimiles and operates a variety of office equipment.
12. Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
13. Orders, stocks, and distributes office supplies.
14. Performs other duties as assigned or required.
15. Punctual and regular attendance is an essential responsibility for all team members. Team members are expected to report to work based upon the assigned schedule each day in accordance with the Attendance Policy for Pueblo of Sandia.

Additional Responsibilities

1. Strives to achieve performance excellence through job knowledge, experience, and focus on continued learning to gain expertise with all job requirements.
2. Adapts to changing circumstances and demonstrates willingness to support management with all business initiatives.
3. Builds strong interpersonal skills by building a cohesive working relationship with co-workers and internal/external contacts, through collaboration and teamwork.
4. Demonstrates a professional, knowledgeable, friendly, and an approachable demeanor.

Key Performance Indicators

This position has Key Performance Indicators (KPI’s) identified as a measurement of success. KPI’s will be shared with all team members who work in this job title and feedback will be provided regarding the successful completion of the KPI’s as part of the performance review process.

Knowledge, Skills, and Abilities

1. Ability to maintain the highest level of confidentiality.
2. Ability to identify and prioritize daily work activities.
3. Ability to perform simple accounting procedures.
4. Possess a high level of attention to detail and accuracy.
5. Ability to communicate effectively both verbally and in writing.
6. Must have exceptionally strong organizational skills and the ability to handle multiple activities, projects and priorities.
7. Ability to gather data, compile information and prepare reports.
8. Working independently and as a team member, maintaining composure and working effectively in a high-pressure environment with changing priorities.
9. Knowledge of Microsoft Office software including Outlook, Word, Excel and PowerPoint.
10. Prefer experience in Paycom systems.

Education and Experience

Required:

1. High School Diploma, GED certification or equivalent
2. Three (3) years progressively responsible secretarial/clerical, administrative assistant level experience.

Note: Relevant work experience or education may be substituted to satisfy education and/or work experience.

License/Certifications/Registrations

1. Must be able to successfully pass a stringent background investigation.
2. Will require a pre-employment and random drug screening.

Physical Requirements/Working Conditions

The following selected physical activities are required to perform the essential functions of this position

Physical Requirement

Description

Lifting

Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

Pulling

Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion.

Pushing

Using upper extremities to press against something with steady force to thrust forward, downward, or outward.

Reaching

Extending hand(s) and arm(s) in any direction.

Seeing

The ability to perceive the nature of objects by the eye.

Walking

Job requirements include, in the performance of duties, walking throughout the work area, on various work surfaces throughout internal or external locations.

Sitting

Particularly for sustained periods of time.

Standing

Particularly for sustained periods of time.

Stooping

Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Talking

Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

Working Conditions Required:

1. Work is normally performed in a typical interior office work environment.
2. Limited physical effort is required.
3. Limited exposure to physical risk.