Position Summary

Under general supervision, while working to fulfill the goals and objectives of the Sandia Tribal Gaming Commission, performs receptionist and clerical duties.

Supervision Exercised

Under the direct supervision of the Executive Secretary.

Major Duties And Responsibilities

1. Receives telephone calls and visitors, determines nature of calls and visitor requests and directs to appropriate staff, or provides information on routine matters.
2. Schedules daily appointments for employee Licensing applicants.
3. On date/time of appointment, receives and confirms documentation and tracks employee appointment data on spreadsheet.
4. Implements office administrative procedures and processes.
5. Types and reviews correspondence, reports, and other material from rough or advanced draft using a computer.
6. Files and retrieves information from manual and/or computer automated files according to established office procedures.
7. Keeps and maintains individual daily log sheets regarding incoming/outgoing mail/faxes, incoming phone calls and visitors.
8. Sorts and distributes mail and sends and retrieves faxed documents.
9. Photocopies and assembles materials for distribution.
10. Monitors supply inventory.
11. Requisitions equipment, supplies, and other materials for administrative operations.
12. Runs errands for staff and/or delivers documents to specific locations.
13. On a weekly basis, picks up department mail from U.S. Post Office Box.
14. On a bi-weekly basis, delivers timesheets to Tribal office and picks up payroll checks from Tribal office.
15. Provides information with regard to services and department events.
16. Updates and distributes department birthday, contact and phone listings.
17. In absence of Executive Secretary, attends weekly STGC meetings and records, transcribes and distributes meeting minutes in a timely manner.
18. Performs additional duties and responsibilities as necessary or assigned.

Secondary Duties And Responsibilities

Knowledge, Skills And Abilities

1. Ability to type 45 wpm accurately.
2. Ability to operate a multi-line telephone system.
3. Ability to understand and carry out oral and written instructions.
4. Ability to deal professionally and effectively with co-workers, the general public and casino staff.
5. Ability to file, use a word processor, computer terminal and standard office machine equipment.
6. Ability to work efficiently and accurately in an atmosphere of frequent interruptions.
7. Ability to exercise tact, courtesy and initiative in handling routine problems.
8. Knowledge of general office methods.
9. Knowledge of Windows 2000, Microsoft Word and Excel.
10. Working knowledge of office practices and procedures, Business English, math and spelling.
11. Ability to work odd and unusual hours, weekends and overtime.
12. Ability to exhibit a strong motivational commitment to the organization.

Minimum Qualifications, Education And Experience

Required

1. High School Diploma, GED Certification or equivalent
2. One (1) year experience in a clerical and/or office related field.

Licensing Status

1. Must be able to successfully pass a stringent background investigation.
2. Will require a post-offer, pre-employment and random drug screening.

Working Conditions

1. Work is normally performed in a typical interior/office work environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.