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Administrative Assistant (F&B)

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Rémunération: 20,48 $ à 27,71 $ l'heure

Position Summary

Under direct supervision of the Food & Beverage Director, enhances effectiveness by performing a variety of administrative duties and tasks. Maintains confidentiality of all privileged information.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities

  • Maintains all team member files and records for department.  Ensures all paperwork is filed accurately. Ensures proper team member paperwork is sent to Human Resources for any changes.
  • Maintains attendance records for team members in department.
  • Maintains and operates office machines, equipment, and computers.  Performs or coordinates general maintenance and repair.
  • Maintains inventory of supplies. 
  • Responsible for approval and entry of invoices for payment.
  • Verifies team members time records.
  • Enters tips weekly.
  • Ensures Beverage Server stations have a full stock of order forms.
  • Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
  • Screens incoming calls and correspondence; exercises judgment and responds accordingly.
  • Records and delivers messages or transfers calls to voice mail when appropriate.
  • Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor. 
  • Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and other documents and communications from computer systems, drafts, recordings, or verbal instruction as requested.
  • Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
  • Establishes and maintains an effective filing and retrieval system.
  • Photocopies, collates, distributes, and files documents.
  • Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
  • May assist with special events. 
  • Receives, sorts, logs, and routes mail.
  • Contributes to a team effort and accomplishes related results as required.
  • Demonstrate Desert Diamond Casino “On Brand” attitude towards team members & guest at all times. Displays, supports and reinforces Desert Diamond Casino’s Spirit of Service Standards.
  • Performs other duties as required.

    • Minimum Qualifications

    Education And Experience

    High School Diploma or GED plus 2 years as administrative or secretarial experience; or qualifying 3 years equivalent combination of education and experience. Casino experience preferred.  Must be able to type at least 35- 45 wpm and able to demonstrate basic math skills on a timed test. Must be experienced in and pass a proficiency test in: Excel. Must be 18 years of age or older. No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain a gaming license and to include the following:

    Knowledge, Abilities, Skills, And Certifications

  • Knowledge of modern office practices, procedures, and equipment.
  • Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
  • Knowledge of records management and basic accounting procedures.
  • Ability to obtain a Food Handlers card.
  • Ability to obtain TIPS certification.
  • Ability to accurately enter information into computer systems.
  • Ability to communicate, read, and write clearly in basic English.
  • Ability to demonstrate outstanding guest service at all times.
  • Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with team members at all levels.
  • Ability to maintain confidentiality.
  • Ability to handle multiple tasks and meet deadlines.
  • Ability to carry out instructions furnished in verbal or written format.
  • Ability to work independently with minimal supervision.
  • Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

    Physical Demands

    While performing the duties of this job, the team member regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The team member frequently is required to walk. The team member occasionally is required to stand; and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 25 pounds.

    Work Environment

    Work is generally performed in an office setting with a moderate to high noise level.  Some work is performed in a casino setting with exposure to second-hand smoke and a high noise level. Evenings, graveyards, holidays, and/or weekend work may be required.  Extended hours and irregular shifts may be required.   

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    Desert Diamond Casino West Valley

    9431 W. Northern Ave

    Glendale, AZ 85305

    Casino et Hôtel
    Géré par Desert Diamond Casinos & Entertainment

    Desert Diamond Casino West Valley

    Desert Diamond Casino West Valley is in the center of the excitement, with nearby shopping, dining, and nightlife. We are the official casino partner of Westgate Entertainment District.

    Our casino offers a variety of table games which include live Blackjack, Craps, Roulette, Mini-Baccarat, Pai Gow Poker, Ultimate Texas Hold ‘Em, Three Card Poker, Spanish 21 and a Sportsbook.

    Food & Beverage venues include the Nineteen 86 Steakhouse, the Edge, the Rock Bar, a Food Court and the casino Sports Bar.

    We have the best guest service in town and our team members add the fun! We offer a friendly, fun work environment and our benefits package is unparalleled.  Flexible schedules, paid time off, tuition assistance and insurance options, are just a few of the benefits you'll receive.

    If you are looking for an exciting, fast-paced career with plenty of growth opportunity - Desert Diamond Casinos and Entertainment is the place for you!

    Owned and operated by the Tohono O'odham nation, we are one of the premier entertainment and gaming destinations in Southern Arizona - Sahuarita, Tucson, and Why, known for our beautiful properties offering quality entertainment, great food, exciting games, and outstanding guest service.

    We are considered to be one of the largest and most respected employers in the area, offering competitive salaries, great benefit packages, and career advancement opportunities. 

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