Essential Duties And Responsibilities

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
• Manage the functions and day-to-day activities of the Tribal-wide grants program to ensure grant compliance with federal and state laws and regulations.
• Ensures the proper application of Federal regulations and agency policies and processes including 2 CFR 200 and federal programs including FEMA, HUD ICDBG, IIJA, BRIC and ARPA requirements for all Tribal grants.
• Responds to program staff inquiries on administrative, financial, or programmatic issues related to pre-award and post-award activities (e.g., risk analysis, grant monitoring).
• Ensures compliance with applicable policies and procedures, laws and regulations, and keeps current on compliance-related areas.
• Research and maintain current information on available federal, state, local and private funding sources and their compliance requirements; identify grant funding needs and potential funding sources to maximize funding opportunities.
• Maintain a grant calendar and carefully track grants submitted, awarded, and currently active
• Conduct and facilitate complex and diverse grant-related projects including long-term projects requiring advanced research and analytical skills; develop action plans and communications strategies in order to meet program goals and objectives and foster positive change management.
• Develop and maintain written policies and procedures for compliance with federal grants management regulations; and user manuals, guidelines and other documentation related to eGrant systems; grant seeking, and grant proposal development.
• Conduct periodic training needs assessment, to identify current and future grant training needs, and develop strategies to enhance effectiveness of Tribal grants management. Develop customized training classes including the development of curriculum, producing materials for class exercises
• Implement and maintain ongoing software upgrades for project tracking systems to ensure the timely preparation of grant applications and implementation of grant requirements; provide departments with assistance in the implementation of grant funded projects.
• Coordinate and support preparation and review of draft grant applications and budgets for completeness and compliance with procedures, deadlines, and agency requirements
• Monitor all phases of grants and agreements for the award life cycle.
• Monitor grant award for compliance with award terms and conditions.
• Collaborate with program staff on grant application revisions and amendments, including rebudgeting to determine exact grant balances and appropriate rates
• Monitor grants, including uniform guidance recipient monitoring, and sub-recipient monitoring.
• Analyzing budgets to ensure costs are reasonable, necessary, allocable, and otherwise allowable, and within expenditure limits.
• Evaluating award amendment requests (e.g., budget modifications, budget period extensions, changes in scope, changes in contact) to ensure proposed changes comply with the award terms and conditions.
• Develop and implement strategies for continuous improvement of Tribe-wide grants management, and increased grant funding.
• Maintain excellent communications with all Directors and Supervisors.
• Implements approved departmental policies and procedures.
• Ensure the budget for the department is monitored and adhered to by implementing effective processes and procedures.
• Prepare necessary data for the budget in area of responsibility.
• Keep abreast of competitive changes including industry trends and local competitive set.
• Develop, maintain and nurture a positive work environment.
• Responsible for maintaining a disciplined environment and implement practices that promote safety, quality and productivity.
• Help coordinate and supervise training, assignments and development of subordinates.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decision in a fair and honest manner.
• Strong verbal and written communication skills.
• Perform any other duties that may be assigned from time to time.

Supervisory Responsibilities

Manage directly and indirectly all employees of the Tribal Grants Department. Adhere to the Tribal organization’s policies, procedures and applicable laws.

Responsible for the overall direction, coordination, and evaluation of this unit.

Carry out supervisory responsibilities which include but are not limited to: interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education And Experience (Must Be Documented)

• Bachelor’s degree preferred in related field (or equivalent experience).
• Five (5) years (or equivalent) Supervisory/Management experience.
• Demonstrated experience with the full grant lifecycle from pre-award, post-award through closeout on federally funded programs.
• Demonstrated knowledge of Uniform Guidance (2 CFR 200), Office of Management and Budget (OMB) circulars and laws passed by Congress concerning grants management.
• Demonstrated experience in grant writing, preferably with federal, state and local governments, tribal and/or territorial agencies.
• Supervisory experience and a proficiency in project management principles is required.
• Certified Grants Management Specialist (CGMS), Project Management Institute’s (PMI) Project Management Professional (PMP) certification, Certified Professional Accountant (CPA), Certified Internal Auditor (CIA), or other grants management or professional certifications preferred.
• Strong interpersonal, organizational, research, presentation, time management, critical thinking, problem-solving, and oral and written communication skills.
• Able to work both in a team situation and autonomously.
• Able to work in a dynamic, fast-paced, innovative, and continuously changing environment.
• Able to provide technical assistance related to the federal procurement process.
• Ability to identify and research potential funding opportunities and interpret and understand grant application guidelines and requirements.
• Ability to perform effectively, efficiently and with quality under tight deadlines and manage multiple priorities.
• High degree of professionalism including the ability to maintain high levels of confidentiality.
• Must be able to work extended hours during the work week or on weekends as needed.

Certification, Licenses And Any Additional Requirements

• Must pass periodic random drug screens.
• Must be able to pass background suitability investigation.
• Must obtain a Tribal Gaming License.
• Must obtain all other applicable certifications and licenses.
• Must provide proof of eligibility to work in the United States within 72 hours of employment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Multiple locations.
• Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours.
• Must be available for emergency calls 24/7.
• Must be available to work weekend and holidays.
• Some enterprises are gaming facilities.
• Some enterprises are not a smoke-free environment.
• Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities on 24 hours per day, 7 days per week basis.

Indian Preference Act

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA:

1. Tribal Members

2. Other Native Americans

3. All other ethnic groups