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For current employees of Mille Lacs Corporate Venture and its subsidiaries, please login to Workday and visit the Jobs Hub for internal career opportunities.

The Opportunity

This entry-level Finance role provides a unique opportunity for a Mille Lacs Band of Ojibwe Member to develop foundational financial, analytical, and professional skills while gaining hands-on experience in Finance operations. The position is designed to support career growth through mentorship, training, and practical experience, creating a pathway for advancement into increasingly responsible Finance and leadership roles within the organization. As the Accounts Payable Specialist for Mille Lacs Corporate Ventures (MLCV), you will be part of a team responsible for entering and verifying invoices, processing payments, month end accruals, and performing account reconciliations. You will work with the accounting team to ensure our organization’s expenditures are accurate and our accounting practices are standardized across the organization. Ideal candidate will be responsible for day-to-day accounting tasks, data accuracy, supporting the accounting cycle, and ensuring compliance with relevant standards and regulations.

What You Get to Do

• Oversee the organization’s day-to-day financial transactions, including accounts payables, corporate credit card and expense reports, month end expense accruals, prepaid expense, and other specialized tasks.

• Electronically sort, disperse, and file incoming emails.

• Accurately enter invoices for payment and match the purchase order(s) and receiving document(s) where applicable.

• Collaborate with Procurement, Shipping and Receiving, internal departments, and suppliers to resolve discrepancies in purchase orders, receivers, and related invoices.

• Verifies daily invoice entries and investigates and resolves problems associated with processing of invoices.

• Responsible for the timely payments to suppliers while complying with payment terms.

• Prepares settlement runs for multiple payment types including Virtual Card, electronic (EFT & ACH), Wires, and check while including discounts, and uses programs or portals for payments as needed.

• Prepare checks for suppliers in accordance with accounting policies and procedures.

• Communicate with suppliers to activate and maintain EFT payments, reduce fraudulent activity, and maintain confidentiality of banking information.

• Tracks withdrawals and prepares settlement runs for suppliers that auto withdraw (ACH) payments from our bank.

• Reconcile monthly supplier statements against invoices recorded in accounting system and work with suppliers to resolve discrepancies.

• Update, organize, and securely maintain supplier invoices, statements, and entry notes within on-line files for multiple companies.

• Responsible for month end close preparation with research for accruals and input of journal entries on a timely basis for each individual company to properly reflect financial performance.

• Prepares account reconciliations while identifying errors in posting or omissions by applying appropriate accounting standards.

• Assist with preparing information for external annual audits and GRA internal audits.

• Maintains Suppliers current information, W9 yearly updates, 1099 status, and license status.

• Keep informed of regulatory requirements and best practices in accounting.

• Actively work towards best practices including analyzing business processes, making recommendations on improvement, and working with business management to affect the desired goal.

• Cross train with other departments and assist teammates as needed.

• Participate in special projects and handle other duties and/or tasks as assigned that are related to this role.

What We Look for In a Person

• Serves and develops others by building relationships.
• Fosters an inclusive workplace where inclusion and individual differences are valued.
• Collaborates across boundaries to achieve common goals.
• Aligns organizational objectives and practices with Mille Lacs Band traditions or interests as appropriate.
• Sets direction and influences others to translate vision into action.
• Demonstrates drive for continued personal and professional growth.

What We Offer You

• We have a fun, energetic personality and are adventurous, creative, and open minded.
• We strive to lead through our seven (7) values in all that we do. (Wisdom, Love, Respect, Truth, Humility, Bravery, and Honesty)
• Our foundation of Servant Leadership is a philosophy that embodies and fosters empowerment, decision-making and engagement across all levels of the organization.
• We are a career accelerant, which means developing our Associates is one of our main priorities.
• We provide a space for Associates and others to bring who they are to work and impart a sense of purpose.
• A variety of competitively priced health benefits and supplemental insurances, parental leave, 401k, tuition reimbursement, birthday, and anniversary gifts.

What Qualifies You

• Required: Mille Lacs Band of Ojibwe Member
• Associates degree or higher from an accredited school in Accounting, Finance, related field, or 2+ years of work experience as an accountant or a similar role.
• Must have at least two years of experience in accounting or related field.

Must Have Skills

• Ability to self-manage time and multi-tasking skills.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills with all levels and departments, both internal and external.
• Displays a prominent level of maturity, discretion, tact, judgment, and the ability to deal with confidential matters.
• General understanding of Microsoft Office Suite, with experience in Microsoft Excel, Outlook, and a cloud-based communication and retention system, such as Microsoft Teams.
• ERP system experience preferred, accounting system experience required.
• Must be able to secure license from Gaming Regulatory Authority.
• Mille Lacs Band Member and American Indian preference will be exercised in the hiring process.

Work Environment

Position offers hybrid flexibility, with scheduled required days in-office to fulfill duties of the jobs, attend meetings and as required by management.