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Payroll Coordinator

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Position Summary

Under direct supervision of the Payroll Supervisor, performs detailed work involved in the maintenance of Tohono O’Odham Gaming Enterprise integrated scheduling/time keeping and payroll accounting systems.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities 

  •     Audits and maintains team member scheduling and payroll information in the scheduling/timekeeping and payroll processing systems.
  •     Provides assistance and training to team members and department schedulers.
  •     Audits and analyzes discrepancies/missing data between schedules and time clock punches.
  •     Works with Payroll Supervisor maintaining team members system generated tracking of tips and audit of the enterprise system tipping process and working with departments improving the payroll tipping process.
  •     Assists/backup processing of Internal Revenue Service (IRS) tax reporting monthly, quarterly and annually.
  •     Assists in the completing team members W2 processing.
  •     Assists in the completing biweekly tax disbursements.
  •     Assists in processes bi-weekly payroll; prints checks; runs payroll reports and updates team member PTO balances along with bi-weekly balancing of payroll.
  •     Assists in establishing payroll policy and procedures.
  •     Assists with maintenance of Payroll and timekeeping/scheduling systems. 
  •      Conducts team member orientation and provides ongoing training for payroll and scheduling tasks.
  •     Assists with the maintenance & administration of the pay card program.
  •     Assists in processing regular and off cycle monthly payroll for team members; performs detailed payroll calculations; verifies information from relevant forms; audits, corrects and balances payroll.
  •     Provides customer service to team members and management on the use of the timekeeping/scheduling system.
  •     Compiles data, calculates retroactive salaries; implements and balances data to produce retroactive checks and off cycle payroll checks.
  •     Calculates IRS and family support garnishments in accordance with regulations; processes deductions and disburses payments bi-weekly; verifies and enters voluntary payroll deductions.
  •     Develops and maintains payroll spread sheets; compiles, analyzes, calculates and audits information from all relevant forms; process adjustments; coordinates and administers team member hours/days tracking programs and researches and resolves discrepancies.
  •     Generates stop payments, cancels/rewrites of checks and processes check requests in emergency situations. 
  •     Reviews Personnel Action Forms (PAF) and other payroll documents to maintain accurate team member data. 
  •     Researches questions and computations regarding gross pay, deductions, retroactive pay; interprets and explains payroll, practices and procedures to team members.
  •     Reviews, processes and verifies new hire paperwork.
  •     Maintains confidentially of all team member information.
  •     Contributes to a team effort and accomplishes related results as required.
  •     Performs other duties as required.

    • Minimum Qualifications

    Education And Experience

    High School Diploma or GED plus four (4) years payroll processing or timekeeping/scheduling systems experience. Must be 18 years of age or older. No felony, assault, theft or stealing convictions. Must be able to pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license and to include the following:

    Knowledge, Abilities, Skills, And Certifications

  •     Experience with Payroll & Scheduling systems (PeopleSoft and Kronos preferred.
  •     Knowledge of payroll practices and procedures.
  •     Knowledge of tax regulations.
  •     Knowledge of business English, proper spelling, grammar, punctuation, and basic math.
  •     Knowledge of records management and basic accounting procedures.
  •     Ability to demonstrate outstanding guest service at all times.
  •     Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
  •     Ability to maintain confidentiality.
  •     Ability to handle multiple tasks and meet deadlines.
  •     Ability to carry out instructions furnished in verbal or written format.
  •     Ability to work independently with minimal supervision.
  •     Skill in operating business computers including working in a Windows environment, specifically Word and Excel. 

    Physical Demands

    While performing the duties of this job, the team member regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The team member frequently is required to walk. The team member occasionally is required to stand; and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 25 pounds.

    Work Environment

    Work is generally performed in an office setting with a moderate noise level.  Some work is performed in a Casino setting with exposure to second-hand smoke and a high noise level.  Evening, graveyard, holiday and/or weekend work may be required.  Extended hours and irregular shifts may also be required.    

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    Desert Diamond Casino Sahuarita

    1100 W. Pima Mine Road

    Sahuarita, AZ 85629

    Casino
    Gestionado Por Desert Diamond Casinos & Entertainment

    Desert Diamond Casino Sahuarita

    Desert Diamond Casino Sahuarita  features 185,000 square foot of gaming space with 563 slot machines and eight live blackjack, roulette and mini-baccarat table games. The Sportsbook offers wall-to-wall screens and food & beverages at the Sports Bar. 

    Food & Beverage offers two dining venues - the Agave Restaurant offering fine dining and the Diamond Grill, as well as the two cocktail lounges on the casino floor.

    The property provides high-tech banquet & catering, conference and business meeting rooms which can accommodate 20 to 300 guests. The Diamond Center is ideal for a gathering of up to 2,400 guests. The Plaza accommodates outdoor events. 

    Desert Diamond Casino Sahuarita is a local casino where the area residents have come to count on the excellent guest service and friendly team members. Our guests know us by name, and we know them.  

    Our opportunities are diverse - if you're interested in gaming, there are openings in slots, sports betting, and table games.  If your expertise is in F&B, we have positions in varied food outlets and culinary.

    We have the best guest service in town and our team members add the fun! We offer a friendly, fun work environment and our benefits package is unparalleled.  Flexible schedules, paid time off, tuition assistance and insurance options, are just a few of the benefits you'll receive.

    If you are looking for an exciting, fast-paced career with plenty of growth opportunity - Desert Diamond Casinos and Entertainment is the place for you!

    Owned and operated by the Tohono O'odham nation, we are one of the premier entertainment and gaming destinations in Southern Arizona - Sahuarita, Tucson, and Why, known for our beautiful properties offering quality entertainment, great food, exciting games, and outstanding guest service.

    We are considered to be one of the largest and most respected employers in the area, offering competitive salaries, great benefit packages, and career advancement opportunities. 

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