Correspond Professionally from Your Smartphone
More executives are using their smart phones for business-related activity. In particular, many executives are sending and receiving email from their smartphones, to stay in contact with clients and fellow colleagues.
While having a smartphone has made emailing on the go convenient, those who own a smartphone know that small buttons and text can make emailing from a smartphone cumbersome. Because of this, there are things that need to be done to ensure emails are effective and properly formatted. Below are some tips for writing emails from your smartphone:
- Use an informative subject line that conveys the theme of your message. Doing so allows the reader to understand what your email is about and will help them to easily find your email later, if needed to refer to it later.
- Check for spelling and grammatical errors before hitting “send.” Using a smartphone is not a valid reason to send emails with typos and does not convey a professional image to your reader. Keep in mind that your recipient may be using a desktop to read your email, making any typos even more noticeable on a large screen.
- Choose an easy-to-read style and size font. Consider that your recipient may be viewing your email from a desktop or from his or her smartphone. Keeping that in mind, it’s best to stick with a standard font like Arial, size 10 - 12, to make it easy on the eye no matter how your recipient views the message.
- Keep email messages brief. Think about who will be reading the email from their smartphone. Nobody wants to read a very long email on the phone.
- Maintain privacy when composing a business email. When using your phone to compose email, it may be tempting to write in conversational tone but you never know who is reading the email on the other side of the computer. Address the email, but keep personal conversations private. One should never assume an email is private and protected.
- Avoid using attachments which require the recipient to download items. Paste anything needed into email body when possible. Your recipient may be viewing your email on their smartphone and many smart phones do not have the capability to download or view attachments.
- Avoid using browser email to send emails; sync to your phone’s email system instead. Most phones have the ability to sync directly to an email program, allowing you to access your email through an app or button on your home screen. This email program is designed specially to be used from a phone, thus combats the hassles you would typically find when using a web browser on your phone, such as small text, having to zoom in to read and access features, etc.
Emailing is an important part to any business and by following these tips, you can successfully compose and respond to email on the go!
Written by Amanda Hopkins who specializes in identfyiing strategies to assist qualified candidates to connect with Employers.. Amanda possesses a Bachelor of Arts in Mass Communications and was Editor-in-Chief of The Voice at Bloomsburg University in PA.